Selecting Secure Data Room Providers

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A virtual data room (VDR) is an online secure platform that allows parties to share sensitive documents for business without having to travel to an offsite location. VDRs have replaced traditional physical data rooms and other document management solutions by removing the requirement for printing, scanning, and storing documents. Individuals can now review documents quickly and efficiently, from any location in the world.

When selecting a secure dataroom provider make sure you choose one that comes with security features as well as granular permissions for folders and documents. The granular access controls reduce human error and stop unauthorized manipulation of sensitive information. Also, you should choose a provider with advanced branding features for a custom login screen background, emails, backgrounds and white-labeled URLs to make your virtual data room more recognizable and user-friendly.

Review their certifications to confirm that the provider you choose exceeds industry standards in privacy and protection of information. The most secure data rooms are HIPAA certified to ensure secure handling of protected medical information and GDPR certified to meet European Union laws on personal data protection and transfer. Furthermore, a majority of secure data room providers are PCIDSS compliant to protect credit card information from hackers.

Most data breaches occur as a result of user errors and a lack of security measures that are robust. By choosing a secure data room, you’ll minimize the risks of cyber attacks and show your clients, partners, and stakeholders that you care about privacy. Secure data rooms should have security requirements for password complexity such as timeouts in case of inactivity, dual-factor authentication, and IP restrictions.

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